Tandberg Video Conferencing

Classes participating in a video conferencing experienceTandberg Video Conferencing equipment is now available in most K-12 CCPS schools.  Tandberg Video Conferencing technology provides live video conferencing opportunities that extend the walls of the traditional classroom.  Video conferencing allows two or more locations to communicate simultaneously using two-way video and audio.  Our Tandberg equipment supports point-to-point (two locations) as well as multi-site connections (up to 4 video sites).  This equipment can be used to connect CCPS classrooms, host content experts, provide virtual field trips, and experience high-quality content presentations to extend learning beyond the classroom.

The Tandberg Video Conferencing cart provides a mobile unit for classroom use that is designed to use with your ceiling-mounted projector and classroom network wiring.  The system includes a precision high-definition camera to provide superior video quality at any bandwidth.  The cart also includes a speaker system, an omni-directional microphone, a wireless keyboard and mouse, and an AverVision document camera.  The video conferencing system can be used to provide two-way video as well as computer desktop sharing (applications, presentations, websites, document camera artifacts, etc.).

The CCPS Tandberg systems do not provide recording capability.  All video conferencing events occur live.


Guidelines for Use

Teachers should contact their school Media Specialist to receive support and to schedule classroom use of the Tandberg Video Conferencing cart.  Media Specialists have received professional development in the set-up, use, best practices, and maintenance of the video conferencing equipment.  As each school has been provided a single unit, it is imperative that the use of the video conferencing systems be used with appropriate guidance and care.

Interactive Video Conferencing (IVC) offers unprecedented opportunities to meet face-to-face with subject matter experts and other students from around the world.  However, teachers must plan carefully to ensure a successful IVC experience as there may be multiple individuals and/or departments involved in the process.  Interactive Video Conferencing should be directly connected to the approved curriculum.  The conference may be used to:

  • serve as an initial or introductory activity to stimulate and motivate interest
  • provide a direct source of information and an opportunity to broaden understanding through first-hand experiences
  • extend and enrich the curriculum
  • serve as a culminating activity

Teachers who are planning to video conference with another CCPS location should plan far enough ahead to ensure equipment availability and to test their classroom-to-classroom connections.  The purpose of the interactive video conference should be clearly stated by the teacher and understood by the students.  Planning should include:

  • the purpose of the experience
  • the instructional objective
  • classroom activities that are related to and implemented before the connection
  • resources that will be used to enhance or develop the concept being taught
  • follow-up activities

Please submit the CCPS Video Conferencing Planning Guide for approval to your content supervisor  (required if connecting with content provider outside of CCPS network and/or if there is a fee for the IVC program).  If you are planning to schedule a video conference classroom-to-classroom with another CCPS location, this guide is not required.

Best Practices – Curriculum Connections

  • Create a classroom partnership with other CCPS classrooms to team teach, share findings, or collaborate on a curriculum topic
  • Schedule a video conference with a content area expert  (guest speaker for class)
  • Establish a partner classroom(s) in another state/country to provide a cultural exchange or participate in a scheduled collaborative student project
  • Participate in a virtual field trip to a museum, organization, or to the control room of a NASA telescope!
  • Participate in an interactive lesson in the form of a science lab, speaking panel, or a cooperative project-based group
  • Professional development – attend a virtual meeting and/or collaborate with other teachers to share resources


 Teacher InformationGetting Started

Please refer to the Tandberg Videoconferencing Procedures for directions on:

  • setting up the equipment
  • placing a call
  • answering a call
  • remote use during your video conference
  • ending a call

Please submit the CCPS Video Conferencing Planning Guide for approval to your content supervisor  (required if connecting with content provider outside of CCPS network and/or if there is a fee for the IVC program).  If there is a fee associated with the program, no financial commitments may be made until written permission is obtained.  Most content providers will require that you schedule a test call prior to the date of your videoconferencing event.  Once your project is approved, you will want to contact Technology Services as you work to schedule your test call and to ensure support on the day of your fee-based event.

A few helpful reminders:

  • When you plan for your video conference, consider your classroom space and setup.  Consider how you will ensure that the remote location will be able to see and hear all of your students.
  • Place the camera as close to the front of the classroom (where students will be looking at the screen) so that you simulate eye-to-eye contact.
  • Place the microphone on a separate table/desk that is central to all students while removing extraneous noise.
  • Test your equipment setup prior to connecting to a remote location.  You can use the following IP address to test your equipment setup –  This is a Polycom Test site (can use to test your connection and audio, but it is not interactive to test your microphone)

Equipment Needed

  • Videoconferencing cart includes:  codec, high-definition camera, omni-dimensional microphone, remote control, document camera
  • LCD Projector – please test ahead of time to ensure that your model can support video conferencing
  • Live data drop
  • Laptop (optional) – you may want to disable your wireless connection to ensure that your connection is via a live drop

ISTE Standards•S 

Tutorials and Resources

Tandberg MXP User Guide – This guide provides a detailed description of the functions and features of your Tandberg system.  Detailed directions are provided for making calls, setting presets, and using in-call features.

Center for Interactive Learning and Collaboration – Online database of content provider programs, collaboration opportunities, professional development programs, and IVC directories.   Be sure to review the content provider evaluations and descriptions available.  You can also print and forward flyers for programs of interest to other individuals.

Video Content Provider Database – Polycom database for videoconferencing in K-12 education.  Programs included all support IP (H.323) videoconferencing programs that would be supported using your Tandberg Video Conferencing system.  CAPspace (see menu) also provides a database of ongoing collaboration opportunities.

Five Ways Classrooms Can Use Video Conferencing – This article provides a brief description of learning opportunities that video conferencing provides for classroom teachers.