Microsoft Office Tips

Do you have a question about OneDrive, Office 365 or Microsoft Office 2013? We will post some helpful tips to frequently asked questions.

Microsoft Office 2013

Outlook 2013

 Question: When I click on a Word attachment in Outlook, it is opening in reading view and not in Word. How can I correct this?

Open Word 2013, go to File > Options and deselect the box labeled “Open e-mail attachments and other uneditable files in reading view.”

outlook_reading _view

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PowerPoint 2013

Question: How do I change the settings in PowerPoint so when I connect to a projector I do not see the extended view?

In PowerPoint, go to File > Options and select Advanced. Scroll down until you see Display. Deselect the option to Automatically extend display when presenting on a laptop or tablet. Click OK and you should be good to go.

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Click to enlarge

 


 

Office 365

Question: As a teacher, I want to share a document with the students in my class. Is there a fast way to get all of my student emails or do I need to search for students one at a time?

Using TAC, you can generate a list of students in a class that you teach. This guide will give you directions to get all your student email addresses in one location. Using the TAC to Get Student Email Lists for Sharing

Question: As an administrator, I want to find an email list for my entire staff. Where do I find this information?

Open this document Using the User Management System to Get Your Staff Emails in One Group to see the steps necessary to find all the staff emails in one location. It is easy and will save time!!!

 
Question:
I am no longer seeing the Browse option in Office 365.Go to the settings gear in the top right menu bar and click on Show Ribbon.

 

ribbon

showribbon

   

Question: What is Excel Survey found in Office 365 and how do I use it as a survey tool?

It is easy to create a survey. Click to open Using Excel Survey in Office 365 document to find out how easy it can be. Here is another link from Microsoft with more information: Surveys in Excel, Hosted Online.

****Excel Survey is no longer available in Office 365 so we are recommending the use of Forms in its place.

 excelsurvey

Question: What is Forms, a new app found in the application launcher, on Office 365? How do I used this app? Is it replacing Excel Survey?

Microsoft Forms is a new part of Office 365 Education that allows teachers and students to quickly and easily create custom quizzes, surveys, questionnaires, registrations and more.Click to open Microsoft Office 365 Forms  to help you start creating. Here is a link to more information from Microsoft.

Duplicate Forms – This handout will explain the process of opening a duplicate Form that is part of a curriculum OneNote or has been shared with you via email by another teacher or student. A duplicate is a Form that has already been created for you and all you need to do is duplicate it and the results from the document will come to you in the response section of the Form in  your account. Microsoft Office 365 Forms using Duplicates/General

 Question: How do I delete a class or staff notebook?
Open this two page PDF to find out the steps to remove them from your Office 365/OneDrive account.
Deleting a Staff or Class Notebook from Office 365